Understanding the College’s Public Register/Find a Physiotherapist
What is the Public Register?
The Public Register contains information that is collected and maintained about all physiotherapists and physiotherapy professional corporations in Ontario and made available to the public through
the Regulated Health Professions Act (RHPA) and the College By-Laws.
It is a useful place to go if you are looking for information about a physiotherapist registered in Ontario.
There are two sections of the Public Register—the first contains information about all physiotherapists in Ontario. The second section contains information about professional corporations, which are a special type of corporation owned by physiotherapists.
Searching the Public Register
You can search for a physiotherapist by registration number, last name or first name; or a combination of this information. If searching by the physiotherapist’s name, at least 2 letters must be included in the first and/or last name fields. If you are unable to locate the physiotherapist that you are searching for please contact the Registration team at firstname.lastname@example.org or 416-591-3828 or 1-800-583-5885 ext. 222 for assistance.
The Register contains the following information about all physiotherapists registered with the College:
- Registration number
- Initial registration date
- Registration expiry date (current or most recent)
- Description of the current or most recent certificate of registration
- Registration status
- Deceased date (if applicable)
- Other information that has been deemed to be public
- Current employment information
- Language fluency
- Former names
- Educational history
- Professional conduct/discipline information
- Professional corporations in which the physiotherapist is a director or shareholder
- Registration history
- Rosters for authorized activities
This section displays the physiotherapist’s name as it appears on the Register. Physiotherapists should not be practising under any name other than what is displayed on the Register.
The registration number is the number that the College issues to a physiotherapist to be able to demonstrate that they are registered with the College. This number does not change.
Initial Registration Date
This is the date that the physiotherapist first became registered with the College. It does not mean that the physiotherapist has been consistently registered since that date. The physiotherapist’s history of registration is available from the certificate history section.
Registration expiry is the date that the physiotherapist’s current (or most recent) certificate of registration expires.
Certificate of Registration
This section indicates the type of registration that is held by the physiotherapist. This section and the certificate history will indicate one of the following types of registration: Independent Practice, Academic Practice, Inactive, Provisional Practice, Supervised Practice, Teaching Practice, Courtesy and Retired. Some of these registration categories no longer exist, but they may appear in a member's certificate history.
Independent Practice is the general registration category. A physiotherapist holding an Independent Practice certificate is eligible to practice independently in any area of physiotherapy practice in which they are competent to do so.
Provisional Practice is for individuals who have completed their physiotherapy education, successfully completed the written component of the Physiotherapy Competency Examination and are registered for the next available clinical component of the Physiotherapy Competency Examination.
These individuals must use the title of Physiotherapy Resident. Physiotherapy Residents can practise within the full scope of practice of physiotherapy, however, they must be monitored by a physiotherapist holding an Independent Practice certificate.
Courtesy Registration is for registered physiotherapists/physical therapists from another jurisdiction who are coming to Ontario to teach a course, take a course, participate in a research project or a special event. Courtesy Registration is valid for up to 30 days at a time.
Previous Registration Categories
Independent Practice 4M is no longer in use. It was the Independent Practice category that was selected by the physiotherapist for four months instead of the entire year.
Academic Practice is no longer in use. It was for physiotherapists who were employed at an Ontario university in a physiotherapy program. These physiotherapists could only practice physiotherapy within the requirements of their role at the university.
Inactive is no longer in use. It was for physiotherapists who were not currently practicingphysiotherapy in Ontario. For example, those individuals may have been practicing physiotherapy outside of Ontario, on a leave of absence, or working in another profession.
Supervised Practice is no longer in use and has been replaced by Provisional Practice. Supervised Practice had the same conditions as Provisional Practice with the addition of mandatory onsite supervision.
Teaching Practice is no longer in use and has been replaced by Courtesy Registration It was for registered physiotherapists from another province or country who were coming to teach a short-term course in Ontario.Teaching Practice certificates are valid for a maximum of ten days at a time.
Retired Status is no longer in use and was for physiotherapists who have retired from the profession and were no longer practicing physiotherapy, but wished to remain affiliated with the College.
Provisional Practice with Restrictions—This certificate of registration was previously issued to individuals who were unsuccessful at their first and possibly second attempt of the clinical exam. These individuals were allowed to continue to practice with increased supervision. No new Provisional Practice with Restrictions Certificates were issued to applicants whose completed applications were received after November 20, 2016.
The registration status indicates whether a physiotherapist is currently registered with the College. Registered Initial or Registered Renewal indicates that a physiotherapist holds current registration. If the physiotherapist is not currently registered to practice in Ontario then the status will be one of the following: Resigned, Expired, Revoked, Suspended for Non-Payment, Suspended for Discipline, Suspended for Fitness to Practise or Deceased.
Resigned is when the physiotherapist has notified the College that they no longer wish to hold a certificate of registration to practice as a physiotherapist in Ontario.
Expired is when the physiotherapist held a time-limited certificate of registration and the certificate is no longer valid after the expiry date.
Revoked is when the College determined that the physiotherapist can no longer hold a certificate of registration and the certificate was removed by the College.
Suspended for Non-Payment is an administrative suspension that occurs when a physiotherapist fails to renew their certificate of registration or formally resign from the College.
Suspended for Discipline is when a certificate has been suspended as part of a disciplinary finding.
Suspended for Fitness to Practise is when a certificate of registration is suspended as part of a finding related to a physiotherapist’s capacity to practice physiotherapy.
Deceased will be the status shown when the College has been notified that the physiotherapist is deceased.
If known, a deceased date will be included if the College has been notified that a physiotherapist is deceased.
If there is any additional information about the physiotherapist that has been deemed to be public information, other than what is normally included on the Public Register, it will be recorded in this section. For example, if a Committee of the College has decided that additional information about a physiotherapist appear on the Register it would be included in this section.
Current Employment Information
All current employment information for a physiotherapist will be provided on the public register. The name of the employment site will be shown. The Address and Business Phone number of the employment site is available, as is information about the physiotherapist’s practice including:
area of practice, which lists the specific areas that a physiotherapist works in; for example, orthopedics or neurology.
patient population, which indicates whether the physiotherapist works with adult, geriatric, pediatric patients or patients of all ages.
This information has been provided by each physiotherapist and has not been verified.
This section indicates all languages in which the physiotherapist is capable of providing patient care.
This section indicates all the previous last names in which the physiotherapist was registered under or completed their physiotherapy education under, if the physiotherapist has any former names.
This section contains the name of the educational institution and the year in which the individual completed the educational credential that qualified the physiotherapist for registration with the College.
Professional Conduct/ Discipline Information
This section contains any information about previous findings as a result of a hearing, a summary of the hearing details and any information about additional terms, conditions or limitations that are a result of professional conduct issues.
This section includes a list of all physiotherapy professional corporations of which the physiotherapist is a shareholder or director. Professional Corporations are a distinct type of corporation as defined in legislation; only physiotherapists may own shares and be a director of a physiotherapy professional corporation.
This section includes the history of the certificates of registration held by a physiotherapist. The information available also indicates the type of certificate of registration that was held, the dates of registration and includes a note about any terms, conditions or limitations on the certificate of registration that are a result of a decision made by a Committee of the College and information about any other status changes. Suspensions for non-payment that occurred after June 4, 2009, will also appear in this section indefinitely.
Professional Corporations Register
This section contains a listing of all current and former professional corporations that have been registered with the College.
The listings contain the following information about each professional corporation:
Certificate of Authorization number
Contact information: corporate phone number, fax number and email address
Initial registration date of the corporation
Expiry date of the current or most recent Certificate of Authorization
Status of the Corporation’s Certificate of Authorization
A description of the activities conducted by the corporation
A list of the facilities associated with the professional corporation
A list of all of the corporation’s current directors and shareholders
The registration status indicates whether a professional corporation is currently registered with the College. Active status indicates that a professional corporation is currently registered with a valid Certificate of Authorization from the College. When a professional corporation no longer holds a valid Certificate of Authorization, the status will be one of the following: Expired, Dissolved, Merged or Revoked.
For more information about professional corporations, please review the Professional Incorporation Guide located on the College’s website or contact the Registration team at email@example.com.
Physiotherapists must roster to perform authorized activities. A list of the authorized activities that the physiotherapist has rostered for are displayed on the Public Register.
Terms, Conditions and Limitations
Terms, conditions, and limitations describes the conditions under which physiotherapists can practise the profession. These include standard TCLs that are placed on a Category of registration and TCLs that are imposed by a Committee on that individual member.
Category of Registration
Every certificate under every registration category carries the standard term, condition and limitation that the physiotherapist may only provide patient care in which he or she is educated, experienced and has the current knowledge, skill and judgement. For the independent practice class, this is the only term, condition and limitation.
For other registration classes, there are additional standard terms, conditions and limitations that apply. For example, all members with a certificate of registration in Provisional Practice can only use the title Physiotherapist Resident and must only practice the profession while being supervised by a supervisor who holds an Independent Practice certificate of registration.
Certain College Committees—Registration, Inquiries, Complaints and Reports, Discipline and Fitness to Practise Committees, are authorized to impose Terms, Conditions and Limitations on a certificate of registration. On occasion a physiotherapist may agree to certain Terms, Conditions and Limitationsbeing placed on their certificate. All of these Terms, Conditions and Limitations are available on the Public Register.